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Tender for Ship-Chandelling agents for providing services and provisions to the Indian Naval & Coast Guard Ships visiting Brunei for the Years 2018-19 (01 December 2018 - 30 November 2019)

Posted on: December 04, 2018 | Back | Print

TENDER INVITATION

Sealed tenders are invited from Ship-Chandelling agents for providing services and provisions to the Indian Naval & Coast Guard Ships visiting Brunei for the Years 2018-19 (01 December 2018 – 30 November 2019).  The agencies are required to submit technical and financial bids in two separate sealed envelopes. Details of Services sought, Technical Evaluation Criteria, Scope of work, and Bids Evaluation Criteria can be downloaded  from the High Commission of India’s website www.hcindiabrunei.gov.in.  Quotations in sealed envelopes may be forwarded or dropped in Tender Box kept at the following address latest by 19 December 2018 1700 hrs. Bids received after due dated will not be considered.  Price bids of only those bidders who qualify in the technical bid evaluation would be considered for opening.

 

The Head of Chancery
High Commission of India
Baitussyifaa Simpang no 40-22
Jalan Sungai Akar
Bandar Seri Begawan, BC3915
Tele No : +673 2339947/ 2339685/ 2339751


TECHNICAL CAPABILITY CRITERIA

1.             The bidder must be a registered Company/firm/agency.   The details of the company/agency to be submitted along with the company brochure.

2.             Should be able to provide ship chandelling services at all Ports in Brunei.

3.             Should have experience in providing Ship Chandelling Services to Warships (to include Sail Ship, Warships, Submarines and Aircraft Carrier).

4.              Should have its own / arrange to provide ship chandelling equipment and preferably located at all the ports/in near vicinity.  Provide details of stores and detachments, if any, located at various port.

5.             Should have own /arrange to provide  transport  required to be provided during the ship visit. The minimum transport required to be held is as under :-
               
                (a)           Cars                                           - 06 Nos
                (b)           Vans       (minimum 10 seater)    - 06 Nos
                (c )          Mini Bus (20 seater)                   - 06 Nos
                (d )          Buses  (40 Seater)                     - 06 Nos

6.      Provide details of the countries to which ship chandelling services being provided currently with details of number and type of ships handled. 

7.             Provide details on ship chandelling assets held to provision Warships for more than one country at different /same port.  

8.             Should be able to sign contract with the Indian High Commission for providing the services being promised.

9.             Financially capable to do advance payments for all arrangements including fuel and logistics etc. and subsequently raise the invoices for settlement with High Commission of India.  Provide copies of last three years financial reports including Profit and Loss Account, Balance Sheet, Tax Statements etc.

10.           Must be registered with the Port Authorities and have  good liaison with the Port Authorities and Brunei Navy to facilitate administrative arrangements. Proof of registrations to be provided.

11.           Adequate and well trained manpower for providing ship chandelling services.  Provide proof of number of manpower held to handle minimum three ships at one time and requisite training of the manpower being employed by the company.

12.           Capability to provide services for all types of sail ships, warships, submarines and aircraft carrier including helicopter onboard ships.

13.           Capability to provide security services/protection to the visiting ship/ships. Provide details of security manpower and equipment held.

14.           In addition, the company/agency should also be able to provide under-  mentioned additional services :-

                (a)           Medical assistance.

                (b)           Repairs of equipment on-board.

                (c )          Collection/dispatch  of spare parts ex India from the Customs in   Brunei on behalf of the High Commission/Ship(s).

                (d)           Obtaining VISAs and clearances from customs to facilitate arrival/departure of personnel onboard.

                (e)           Administrative arrangements to organize receptions on board the ship.

15.           Besides the above, additional services the company/agency can provide from their side will be given due consideration.  

SCOPE OF WORKS/SERVICES FOR THE TENDER INVITED FOR
PROVIDING SERVICES TO THE VISITING INDIAN NAVAL & COAST GUARD
SHIPS TO BRUNEI
FOR THE YEAR 2018-19

                  A number of Indian Naval & Coast Guard Ships keep on visiting Brunei.  The averages stay of the ships is 04 days.  Quotes should include all the charges involved in providing following services/items to the visiting Indian Naval ships: -

Ser No

Description

Est Qty

UOM

Rate in B$

Remarks

1.

Agency Fees

01

LOT

 

In case more than one ship coming kindly indicate whether additional charges will be accrued.

Port Logistics

2.

Breasting Barges/ Pantoons  

01

Day

 

 

3.

Fenders – Yokohama Type 

01

Day

 

In location charges to be indicated. 

4.

Garbage and Trash Bins Removal & Disposal

01

SER

 

 

5.

Tug Port Provided  (PT) – per Tug/ per  hrs 

01

SER

 

 

6.

Pilot (In/Out)

01

SER

 

 

7.

Pilot Motor Launch (in/Out)

01

SER

 

 

8.

Port Dues

01

LOT

 

 

9.

Port Dues – Buoys & Light Dues

01

LOT

 

 

10.

Wharfage

01

Day

 

 

11.

Wharfage Cleaning

01

SER

 

 

12.

Berthing and Unberthing

01

SER

 

 

13.

Line handlers 

01

SER

 

 

14.

Forklift With Driver

01

HR

 

 

15.

Crane - per hrs

01

HR

 

 

16.

Gangways – Medium and Large

01

Day

 

 

17.

Fresh Water including associated charges if any

01

TON

 

 

18.

Connection & Disconnection of water

01

SER

 

 

19.

Marine Charges

01

SER

 

 

20.

Transportation of Marine equipment

01

Lot

 

 

21.

Passenger Crews surcharge

01

Pers

 

 

22.

Port Conservancy

01

SER

 

 

Sewage Removal and Disposal

 

 

23.

Pier Side and Anchorage Removal by Barge, Barge Capacity (Est)

01

TON

 

 

24.

Mobile Toilets inclusive of cleaning services

01

NOS

 

 

25.

Oily Waste and aggregate water removal and disposal (Est)

01

TON

 

 

Communication

26.

Mobile hand phone with charger & accessories

01

DAY

 

 

27.

Pre-paid start up kit

01

CARD

 

 

28.

Pre-paid cards with airtime (IDD) (Local)

01

CARD

 

 

29.

IDD Telephone landline rental (Per line/day)

01

DAY

 

 

30.

Connection & Disconnection of IDD Telephone landline

01

LINE

 

 

31.

Internet connection (Modem required)

01

SER

 

 

32

Supply of News Paper

 

               

 

As required.

Transportation

33.

9 PAX Van with Driver

01

Per Hour

 

 

34.

Car Sedan with Driver

01

Per Hour

 

 

35.

Car SUV with Driver

01

Per Hour

 

 

36.

Bus 40 PAX with driver

01

Per Hour

 

 

37.

Bus 20  PAX with Driver

01

Per Hour

 

 

38.

Transport out station charge

01

Per trip

 

 

39.

Ferry Services

01

Day 

 

 

40.

Security at Port

01

Day

 

 

41.

Fresh Provision

 

 

 

As per requirement – General demand as listed

42.

Marine Gas Oil (LSHSD)
By Barge/Tanker

 

Per Ton

 

Necessary fuel sample test certificate is required to be produced before embarking fuel onboard the ship.

43.

AVCAT

 

Per  Ltr

 

Necessary fuel sample test certificate is required to be produced before embarking fuel onboard the ship.

Note :-

(a)           Port Logistics.   If ship chandler mention Rate as Port Charges/As per Bill etc, then Ship Chandler will also provide bill of Port/supplier/service provider along with their own bill. Ship Chandler will not charge additional service charges on these services.

(b)           Fuel Supply.              

                (i)            Ship Chandler will provide bill of Fuel Supplier.

                (ii)           Ship chandler will also specify service charges including transportation    charges of fuel.  

                (iii)          No additional charges will be entertained after finalization of contract.

Ser No

Name of the Provision

 

Ser No

Name of the Provision

1.

Potatoes

 

27

Ginger

2.

Onions

 

28

Drum Stick

3.

Bread (white)

 

29

Brinjal

4.

Fresh Milk in tetra pack

 

30

Spinach leaves

5..

Butter

 

31

Green Peas

6.

Ham

 

32

Bitter gourd

7.

Burger buns

 

33

Grapes seedless fruit

8.

Paneer

 

34

Pears china

9.

Spring onions

 

35

Golden Red Apple

10.

Red capsicums

 

36

Kiwi fruit

11.

Spinach

 

37

Lemon

12.

Red cabbage

 

38

Plums

13.

Yellow capsicum

 

39

Mushroom button

14.

Coriander leaves

 

40

Fruit Assorted (non-citrus)

15.

Mint leaves

 

41

Fruit Assorted (Citrus)

16.

Cucumber

 

42

Eggs

17.

Cauliflower

 

43

Chicken whole

18.

Bell pepper green

 

44

Fish

19.

French beans

 

45

Mutton

20.

Lady’s finger

 

46

Bacon smoked sliced streaky

21.

Tomatoes ripe

 

47

Chicken legs whole

22.

White cabbage

 

48

Corn kernel

23.

Green Chilly

 

49

Pears DF

24.

Curry leaves

 

50

Chicken Sausages

25.

Table celery

 

51

Chicken blast frozen

26.

Carrot

 

 

 

 

 

LIKELY LIST OF PROVISIONS OF INDIAN NAVAL &
COAST GUARD SHIPS

BID EVALUATION CRITERIA

 

1.             Bids to be submitted by locally registered company/agency only.

2.             The bids are to be submitted separately for technical and financial parts in two separate sealed envelopes to the specified official of the High Commission of India.

3.             The bids will be opened in two stages.  First the technical bids will be opened and thereafter the financial bids   of the bidders who qualify in the technical bid will be opened.  The financial bid of the bidders not qualified in the technical bid evaluation will be returned unopened. 

4.             The technical capability is given separately.  The Bidder Company must qualify in the technical bid to be eligible for opening the financial bid.

5.             The bid contract will be awarded to the lowest bidder on the basis of the financial bid.  In case of a tie, the preference will be given to the agency with more experience and capability to provide additional services.

6.             The last date for submission of the bids will be 19 December 2018.

7.             The technical bid will be opened at 1100 hours on 20 December 2018 and financial bid will be opened at 1500 hours on 21 December 2018.  Participating agencies can send their authorized representative to be present during the opening of both technical and financial bids.